巧嘴祕書情景對話 第14期:報告會議過程

Unit 15

第十五單元

Conversation 1

會話 1

A:Anne, would you please come in for a while? Please also bring along the minutes of yesterday's management meeting.

A:安妮，你能進來一下嗎？同時，請帶上昨天的高層會議記錄。

B:Of course,sir. Here's the minutes of the meeting.

B:當然可以，先生 這就是會議記錄。

A:How long did the meeting last?

A:會議進行了多久？

B:The meeting was delayed by thirty minutes and it lasted for two and a half hours.

B:會議推遲了三十分鐘，進行了兩個半小時。

A:Did the chairman ask for me?

A:會議主席問起我嗎？

B:Yes,I told him that you were very ill and couldn't attend.

B:是的，我告訴他你病重，所以無法出席。

A:All right. Have you handed in my report to him?

A:好的，你把我的報告交給他了嗎？

B:Yes,l did. Besides, here are all the reports and materials handed out in the meeting. I think you'll have to do some replies.

B:是的，此外，這是在會議中分發的報告和資料，你也許要做些回答。

A:Thank you, Anne. You've done an excellent job. Did they mention the date for the next meeting?

A:謝謝你，安妮，你做得非常好。他們提及下次會議的日期了嗎？

B:No,they didn't. The chairman said he would send a memo to all managers by the end of this week informing them of the date of the next meeting.

B:沒有，主席說將在本星期內發一份備忘錄給各位經理，

Conversation 2

會話 2

A:Hi, Mary, you have been a secretary for several years in this company. Could you tell me what a secretary should do for a meeting or a conference?

A:喂，瑪麗，你在本公司幹了幾年祕書了，能告訴我在會議中祕書必須做些什麼工作嗎？

B:Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.

B:唔，我認爲一個祕書的重要職責之一就是做好會議的準備工作。

A:What should a secretary do to prepare for a meeting? Can you tell me a bit more about it?

A:那麼祕書應該做些什麼樣的準備工作呢？你能講得稍微詳細些嗎？

B:First of all, the agenda should be prepared before the meeting. Then you should ensure that those entitled to be present are properly informed.

B:首先，開會前要準備好議程，然後你要確定通知到應該出席會議的所有人員。

A:I see, and how about the documents and the Information?

A:我明白了。文件和資料怎麼辦呢？

B:All the necessary documents and the information relevant to the meeting should be available, preferably printed and distributed before the meeting.

B:所有有關會議的必備文件和資料都得準備妥當，最好在會議前印好並分發出去。

A:And what should a secretary do during the meeting?

A:那麼在會議期間祕書要做些什麼呢？

B:Of course, she should take minutes.

B:當然應該做記錄。

A:And after the meeting?

A:在會議之後呢？

B:After the meeting she should type the minutes up, and then keep proper records of the business transacted and the resolutions passed and also implement many of the decision reached at the meeting.

B:會後應當把會議記錄打出來，還要把討論的問題和通過的解決方案記人檔案，並把會上所作出的決定加以執行。

A:It's seriously good.

A:非常好。